LSB Meeting Minutes - Oct. 8, 2025 - Melgund Recreation, Arts and Culture

Meeting Minutes
Wednesday, October 8, 2025
7:05 p.m. – Dyment Recreation Hall

Posted: October 11, 2025

Attendance

Present were: Pat Daignault, Norm Eady, Sean Merritt, Terri Bell, Jamie Bell, Nick Russell, Janet Connor, Michelle Robinson, and Jason Holroyd.

Call to Order

The first meeting of the newly elected Board was called to order at 7:05 p.m. by Chairperson Pat Daignault.

Approval of Previous Minutes

The minutes of the Wednesday, September 17, 2025 meeting were read. There were no errors or omissions.
Motion: Moved by Pat, seconded by Sean, that the minutes be accepted as presented.
Carried.

The minutes of the Tuesday, September 23, 2025 Election Meeting were read. There were no errors or omissions.
Motion: Moved by Norm, seconded by Pat, that the minutes be accepted as presented.
Carried.

Correspondence

Ontario Trillium Fund: Grow Grant applications are now available.
Alterna Savings: Bank statements will be available online due to postal disruptions.
MPAC: A request was received for a deliverable address for the Assessment Roll, as Purolator does not deliver to the area and access to the Dryden drop-off location is not possible. Notification will be provided once delivery arrangements are confirmed.
B&M Delivery: Quote received for the 2025–2026 garbage dumpster service.

Business Arising from the Minutes

There was no business arising from the previous minutes.

New Business

Board Appointments

Chairperson: Pat Daignault was appointed Chairperson of the Local Services Board for a one-year term. The Chairperson is appointed annually.

By-Laws

By-Law 05-2025 – Secretary-Treasurer Honorarium
This by-law appoints Terri Bell as Secretary-Treasurer of the Local Services Board of Melgund for a three-year term from October 1, 2025 to September 30, 2028, with an honorarium of $3,000.00 per year, plus travel expenses as set out by the NSBA.
Motion: Moved by Pat, seconded by Norm.
Carried.
By-Law 06-2025 – Banking Signing Authority
This by-law authorizes three Board members and the Secretary-Treasurer as signing authorities for the bank.
Motion: Moved by Pat, seconded by Sean.
Carried.
By-Law 07-2025 – B&M Delivery Garbage Contract
The quote from B&M Delivery for the 2025–2026 garbage contract was reviewed. The quoted cost is $4,861.03, compared to $4,762.97 for 2024–2025, an increase of $98.06.
Motion: Moved by Norm, seconded by Sean, to accept the quote of $4,861.03.
Carried.

Operational Matters

The Secretary was granted permission to continue purchasing necessary office supplies (paper, envelopes, toner, stamps, etc.). A toner cartridge will be purchased once per year.
As Starlink (hall internet) only accepts debit or credit cards, the service will continue to be charged to the Secretary’s credit card until an alternative option is identified.
Snow Plow Tender: The tender will be posted on Thursday, October 9, 2025, with a closing date of Wednesday, October 22, 2025, at 7:00 p.m. Tenders will be opened at the regular LSB meeting on October 22, 2025, at the hall.
Board members will conduct hall checks on a rotating monthly schedule.
The Board will explore security cameras and water detection alarms. Norm will contact Standard Insurance to confirm acceptability for insurance purposes.
Games Night: To resume on Wednesday, November 5, 2025, from 4:00–7:00 p.m., and will be held on the first Wednesday of each month.
The Budget Meeting will be held on Saturday, November 8, 2025, at 10:00 a.m.
Sean and Pat will purchase a new BBQ. NWMO has donated $500.00 toward the purchase.
Norm was appointed as the NWMO Contact / Liaison. Chantelle Gascon will be contacted to attend the October 22, 2025 meeting to provide an update.
Board members will be required to obtain Food Handler Certification for community events. Those without certification will complete the course online.
The date for the Community Christmas Dinner will be set at the next regular meeting.
The Garbage Roster is nearly complete; coverage is still needed for July 2026.
Jack and Liz Robinson have booked the hall for a private function on Saturday, October 11, 2025.
Sean will serve as the contact for Renew Construction regarding the new deck installation.
The hydro meter will be read monthly by a Board member and reported to Hydro One. Call-in dates for the coming year will be requested.
Norm will contact Willie Winter (Winter’s & Co.) regarding accounting options. LSBs may submit either a full audit or a financial review engagement; however, the Ministry retains the right to require a full audit at the LSB’s expense.

Treasurer’s Report

The September 2025 Treasurer’s Report was presented. There were no errors or omissions.
Motion: Moved by Pat, seconded by Norm, that the report be accepted as presented.
Carried.